From zero to AI recruiting agent in 4 weeks

An AI recruiting agent implementation does not need to take a year. At Maki, we have consistently delivered rapid, impactful results for our clients: deploying junior auditor hiring at PwC France and at Deloitte France, and onboarding sales advisor recruitment for Nespresso, each in just four weeks.

Our implementation method uses AI-enhanced recruiting workflows that free up HR time and accelerate your company's growth. Guided by our Implementation Managers, we run six workstreams in parallel: the AI agent and assessments, branding, users, impact, integration and governance. Each workstream is customised to your organisational needs and strategic goals, supporting a wide range of roles across industries and countries, so the foundation is solid before the agent goes live.

Here is how we do it at Maki.

AI agent and assessments

Our AI-driven workflow integrates assessments into a seamless hiring process. The AI recruiting agent manages application sorting, initial evaluations and interview scheduling. That frees your HR teams to focus on strategic work and ensures every candidate is evaluated consistently and efficiently. The result is reduced time-to-hire and improved decision accuracy, making your recruitment process more effective and agile. During this workstream, we refine the candidate process together to align the agent with your needs.

Bespoke assessments are a flagship feature of Maki, providing precise evaluation tools tailored to your organisation's unique competencies. We begin with a deep dive during workshops to understand your requirements and values. From there, you select one or many tests from our library of 200+ assessments and create scientifically validated assessments, aligning each competency with the expected proficiency level for your ideal candidate profile.

For example, with Nespresso we developed an immersive assessment in which an AI avatar asks a variety of questions on key competencies such as sales, problem-solving, flexibility and adaptability. Candidates engage with real-life scenarios and show their skills in a dynamic, interactive way. The assessment sharpens candidate evaluation and makes the recruitment process more engaging and compelling for applicants.

Branding

Aligning the candidate experience with your brand identity is crucial for standing out in today's competitive job market. Together we define an engaging, fluid company image that reflects your organisational values and strengthens your employer brand. Personalised homepages, company ambassadors, emails and tailored tests ensure every interaction resonates with your goals. During this workstream we also customise every detail, from the company logo to the accent colour.

Maki's AI capabilities let you offer a unique, immersive experience that resonates with candidates and attracts top talent. Rooted in scientific rigour and ethical AI practices, Maki builds trust through transparency, compliance and continuous validation, ensuring accuracy and fairness in every decision.

Understanding the importance of branding has shaped many of our partnerships. With FIFA, for example, we worked hand in hand with their team to build an experience that makes a candidate feel as if they are already part of the team. From opening videos to ambassador engagement and real-life footage, the result is an experience like no other.

Users: training and change management

We begin by introducing Maki to your HR teams, hiring managers and technical staff, clearly explaining what the AI recruiting agent does and the benefits it brings. With a leading global bank, we ran early engagement sessions to gather invaluable feedback, which allowed us to tailor the solution to specific user needs. Our comprehensive training programme, built on interactive workshops and detailed presentations, gives users the confidence to work with Maki and AI effectively. We have led sessions of 50+ trainees, with very good feedback.

This is where most AI projects are won or lost. BCG's work on AI investment puts the value equation at roughly 10 percent algorithms, 20 percent technology and data, and 70 percent people, process and behaviour change. Our change management approach is built for that 70 percent: a smooth transition, ongoing support and a supportive environment. Through regular touchpoints, we make sure users at the bank remain comfortable and empowered throughout their journey with Maki.

Impact

The impact of a Maki implementation is transformative. For H&M, Maki has been fundamentally reshaping the recruitment process for sales advisor roles globally, across 39 markets and in 25 languages. Our AI-driven solution has led to a 43% reduction in time-to-hire, allowing hiring teams to fill critical roles faster while maintaining high candidate quality. By streamlining the selection process, we have also contributed to a 25% decrease in employee attrition for sales advisor roles, giving the retailer a more stable and engaged workforce. And by automating routine tasks, recruiters have saved 232,000 hours globally, time they now spend on strategic work such as team development and employee engagement.

Early in the process, we introduce a dedicated Customer Success Manager to guide you, alongside the Onboarding Manager who works with you to make sure you have the tools to monitor success and review ROI. We define key performance indicators together and set clear targets. Intuitive dashboards provide real-time insight into the recruitment process, so you can track progress and make data-driven decisions. Candidate feedback is integral to our approach: we gather it continuously to refine the recruitment experience and keep it to the highest standard.

Integration

Integration is seamless with Maki's modular and flexible architecture. We are already integrated with 20+ ATS, including SAP SuccessFactors, and we are building new partnerships. We collaborate closely with IT departments to make sure the AI recruiting agent integrates smoothly with your existing applicant tracking system. Our team conducts thorough testing and quality assurance so that every integration works flawlessly from day one. That means minimal disruption to your current operations and maximum effect from your new AI capabilities.

Governance

Your dedicated Implementation Manager orchestrates each step of the process, keeping progress aligned with your business objectives. By involving key stakeholders from business, technical and communication teams, we build trust and transparency and align every component of the solution with your strategic goals from the outset.

Project scoping is a critical element of our governance. It lets us understand your organisation's specific needs and roles, from technical experts to team managers to aircraft pilots, so that every solution we deploy is tailored to your context, country and industry.

Our governance framework includes regular check-ins and reporting to keep stakeholders informed. Active participation means any challenge is addressed promptly and the implementation stays smooth. This approach prepares your organisation for adoption and lays a solid foundation for lasting success.

Every client has its own timeline and requirements, and we adapt to your pace. Our dedicated team can execute the full AI recruiting agent deployment within just four weeks, for a wide range of roles, from leadership to early careers to technical experts. This rapid yet meticulous process means you benefit from our AI solutions promptly, without compromising on quality. For Maki, implementation is the first step in building a robust and enduring partnership, a relationship characterised by collaboration and mutual growth.

Frequently asked questions

How long does an AI recruiting agent implementation take with Maki? Our team can execute a full deployment within four weeks, across leadership, early careers and technical roles. We adapt to each client's pace, so the timeline flexes to your requirements.

Which systems does the AI recruiting agent integrate with? Maki is already integrated with 20+ applicant tracking systems and is building new partnerships. Our team works with your IT department and tests every integration before day one.

Who needs to be involved on our side? HR teams, hiring managers and technical staff take part in the users workstream; business, technical and communication stakeholders sit in governance. A Maki Implementation Manager runs the project and a Customer Success Manager joins early to track KPIs and ROI.

Ready to see the four weeks mapped to your roles, systems and timeline? Book a demo and we will walk you through it.